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    Booking Information

    Accommodation fees per night

    Information about our nightly fees are listed on our Booking Info & Fees page (under the Bookings menu).

    Minimum 2 nights* - Weekends & School Holidays

    All weekend bookings and school holiday bookings must be a minimum of 2 nights.

    * You may book 1 night in the school holiday period if there is a single night vacant between 2 bookings.

    Maximum 3 nights*

    To ensure that the Scout Hut is available to as many groups as possible, the maximum number of nights that can be booked is 3.  If there are 5 consecutive nights available then we will only accept a 3 night booking for the first 3 nights or the last 3 nights that are available. That is, this will leave 2 consecutive nights (of the 5 available) for others to book. At times, there may be a single night at the start/end of a 3 night booking.  Your stay can be extended to a 4th night if the single date isn’t booked 2 weeks before your booking date.

    One Weekend/School Holiday Booking per year

    We appreciate that the Scout Hut is a very unique facility and we acknowledge that we are extremely fortunate to have it. Our Scouting Values guide us into wanting to share the facility and the experience with as many people as we can.  In order for us to achieve that, then we now only accept one weekend or school holiday booking per group per year.  This is because we have over 500 people following our facebook page and there is obviously very limited dates available.  We ask people to please respect our aim to share our facility with as many as possible and hence not circumvent that policy by booking under other names, friends names or assembling a ‘second group’ which is less than 75% of others who haven’t been to the Scout Hut in the calendar year.

    Deposit: $100 per night weekends, school holidays and night before public holiday

    A $100 deposit per each night booked is required for Friday and Saturday nights plus nights during school holidays or the night before a Public Holiday.All other nights (e.g. most weekday nights), the deposit is $50 per night.The deposit represents the minimum nightly fee for that night and it is subtracted from your final payment. Your booking won’t be confirmed until the deposit has been paid.Please read ourCancellation Policy below for information on deposit refunds.

    Cancellation Policy

    If a booking is cancelled more than 4 weeks before the booking date then a full refund of the deposit will be made.

    If a booking is cancelled less than 4 weeks (for whatever reason, be it sickness, injury, hospitalisation, family issues, work commitments, inclement weather, etc.) then there will be no refund of the booking deposit unless we can re-book the Hut for the cancelled nights. For example, if you cancel 3 nights that you booked and we receive a new booking for 2 of those nights then you will be refunded 2 of the nightly deposits.

    In order to facilitate the potential re-booking of your nights then we will advertise the vacancy on our facebook page.

    No deposit refund: Inclement weather

    The Scout Hut is located in an alpine region where the weather can be quite inclement sometimes.  There are no refunds of the booking deposit due to inclement weather, unless there is a Bushwalker’s weather alert issued by the Bureau of Meteorology or the Road is Closed/Open only to 4WD into the National Park. 

    Full deposit refund: Bushwalkers Weather alert

    If your group wishes to cancel their booking due to a ‘Bushwalkers Weather Alert’ being issued by the Bureau of Meteorology then a full refund of the booking deposit will be granted.

    Full deposit refund: Road Closures

    If the road into the National Park is fully closed (or closed to 4WD only) due to snow then your booking deposit will be fully refunded.  If you are prevented from leaving the Hut due to a Road Closure then there will be no charge for any additional nights.

    Final Payment not due until after stay

    We appreciate that your group size can change so final payment isn’t require until after you return from your stay at the hut.  To complete the final payment process, you will be asked to advise us of your final accommodated numbers for each night and we will send you an invoice with the calculated amount less the deposit.

    Group Size - estimate only required

    We request an indication of your group request simply for our planning purposes. We appreciate that final accommodated numbers may change and you don’t need to advise us of any changes until after your stay.

    Bookings not accepted more than 50 weeks in advance

    We only accept bookings from Scout Groups for dates that are more than 50 Weeks in advance.  This allows the group who have booked those dates in the current year with 1st preference to re-book those dates again for the following year. (e.g. if the weekend of 12th/13th May 2018 is booked by a group, then upon returning from their stay, they will have 1st preference to re-book the same weekend in 2019).

    Scout Group bookings more than 12 months in advance

    A ‘Scout Group’ is defined as being a bona-fide scout camp where a ‘Permission to Camp’ form will be submitted to the District Commissioner. For these groups, you will need to ‘Contact Us’ directly via the link at the top of this webpage.

    If you are associated with a Scout Group but not submitting a ‘Permission to Camp’ form then this is a ‘Scout Family’ Booking and we don’t accept bookings more than 12 months in advance from Scout Family groups.

    No Nightly Fees for Road Closures

    If you are occupying the Hut and are prevented from leaving Cradle Mountain due to a Road Closure then there will be no charge for any additional nights.