Please ensure that the dates you wish to book are available before clicking on the ‘Proceed to Deposit Payment’ below.
Frequently Asked Questions - Booking Information
Information about our nightly fees are listed on our Booking Info & Fees page (under the Bookings menu).
All weekend bookings and school holiday bookings must be a minimum of 2 nights.
* You may book 1 night in the school holiday period if there is a single night vacant between 2 bookings.
To ensure that the Scout Hut is available to as many groups as possible, the maximum number of nights that can be booked is 3. If there are 5 consecutive nights available then we will only accept a 3 night booking for the first 3 nights or the last 3 nights that are available. That is, this will leave 2 consecutive nights (of the 5 available) for others to book. At times, there may be a single night at the start/end of a 3 night booking. Your stay can be extended to a 4th night if the single date isn’t booked 2 weeks before your booking date.
We appreciate that the Scout Hut is a very unique facility and we acknowledge that we are extremely fortunate to have it. Our Scouting Values guide us into wanting to share the facility and the experience with as many people as we can. In order for us to achieve that, then we now only accept one booking per group for the 12 month period Nov to Oct. i.e. we don’t allow groups to have a December booking and then a January booking. This is because we have over 600 people following our facebook page and there is obviously very limited dates available. We ask people to please respect our aim to share our facility with as many as possible and hence not circumvent that policy by booking under other names, friends names or assembling a ‘second group’ which is less than 80% of others who haven’t been to the Scout Hut in the calendar year.
A $100 deposit is required for each night booked. This is the minimum nightly fee and is subtracted from your final payment. Your booking won’t be confirmed until the deposit has been paid. Please read our Cancellation Policy below for information on deposit refunds.
If a booking is cancelled more than 4 weeks before the booking date then a full refund of the deposit will be made.
If a booking is cancelled less than 4 weeks (for whatever reason, be it sickness, injury, hospitalisation, family issues, work commitments, inclement weather, etc.) then there will be no refund of the booking deposit unless we can re-book the Hut for the cancelled nights. For example, if you cancel 3 nights that you booked and we receive a new booking for 2 of those nights then you will be refunded 2 of the nightly deposits.
In order to facilitate the potential re-booking of your nights then we will advertise the vacancy on our facebook page.
The Scout Hut is located in an alpine region where the weather can be quite inclement sometimes. There are no refunds of the booking deposit due to inclement weather, unless the road into the National Park is closed or open only to 4WD’s.
If the road into the National Park is fully closed (or closed to 4WD only) due to snow then your booking deposit will be fully refunded. If you are prevented from leaving the Hut due to a Road Closure then there will be no charge for any additional nights.
We appreciate that your group size can change so final payment isn’t require until after you return from your stay at the hut. To complete the final payment process, you will be asked to advise us of your final accommodated numbers for each night and we will send you an invoice with the calculated amount less the deposit.
We request an indication of your group request simply for our planning purposes. We appreciate that final accommodated numbers may change and you don’t need to advise us of any changes until after your stay.
We only accept bookings from Scout Groups for dates that are more than 50 Weeks in advance. This allows the group who have booked those dates in the current year with 1st preference to re-book those dates again for the following year. (e.g. if the weekend of 12th/13th May 2018 is booked by a group, then upon returning from their stay, they will have 1st preference to re-book the same weekend in 2019).
A ‘Scout Group’ is defined as being a bona-fide scout camp where a ‘Permission to Camp’ form will be submitted to the District Commissioner. For these groups, you will need to ‘Contact Us’ directly via the link at the top of this webpage.
If you are associated with a Scout Group but not submitting a ‘Permission to Camp’ form then this is a ‘Scout Family’ Booking and we don’t accept bookings more than 12 months in advance from Scout Family groups.
If you are occupying the Hut and are prevented from leaving Cradle Mountain due to a Road Closure then there will be no charge for any additional nights.